Temporary Office Assistant / Senior Offi...

East Bay Regional Park District 15 reviews Canyon Lake, CA
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Job Description

Under supervision, provides a variety of routine to difficult office support services to various District departments.

CLASS CHARACTERISTICS

Office Assistant is the journey level class of this series, fully competent to independently perform a variety of office support functions. Positions are characterized by the presence of fairly clear guidelines from which to make decisions and the availability of supervision in non-routine circumstances. Specific duties will vary with the department to which assigned.

Senior Office Assistant
is the advanced level class of this series. This class is distinguished from the Office Assistant level of this series by the complexity of duties performed and the degree of independence to make decisions in non-routine circumstances. This class may also have lead or supervisory responsibility for assigned clerical staff, may support a large number of people or may work alone a majority of the time.

The essential functions of this series include, but are not limited to: acts as receptionist and receives and screens visitors and telephone calls, takes messages or personally handles the call, such as, schedules school or other groups for interpretive programs, and provides factual information regarding District and/or assigned department activities and functions; types correspondence, reports, forms and specialized documents related to the functions of the assigned department from drafts, notes, dictated tapes or brief instructions, using a word processor; proofreads and checks typed and other materials for accuracy, completeness, compliance with District and departmental policies, and correct English usage, including grammar, punctuation and spelling; prepares and updates a variety of reports, which may require the use of arithmetic calculations; researches, compiles and provides tracking for information and data from departmental files, records and reports; maintains records and processes forms, such as payroll, purchase requisitions and other forms related to the assigned department.

OTHER FUNCTIONS & DUTIES
Other functions and duties related to this role will include: enters and retrieves data and prepares reports from an on-line or personal computer system, following established formats; reviews computer-produced reports for accuracy and makes corrections as required; operates standard office equipment; performs such office support activities as opening and distributing mail, processing outgoing mail, arranging for the repair of equipment, transmitting information, ordering office supplies, and keeping reference or brochure materials up to date.

Office Assistant: Equivalent to graduation from High School; and two years recent, relevant clerical or general office experience dealing with the public.

Sr. Office Assistant: In addition to the above, one additional year (for a total of three years) of recent, responsible clerical or general office experience dealing with the public. OR, one year experience as an Office Assistant for the East Bay Regional Park District.

Note: The level and scope of the knowledge and abilities listed below are related to job duties as defined under Class Characteristics.

Knowledge of modern office practices and procedures, including the operation of data processing and personal computer systems and other standard office equipment; correct English usage, including spelling, grammar and punctuation; business letter writing and the standard format for typed materials; policies and procedures related to the department to which assigned; basic arithmetic. Skill in organizing and maintaining office files and records, making accurate arithmetic calculations; typing a minimum of 45 net words per minute for Office Assistant; typing a minimum of 50 net words per minute for Senior Office Assistant. Ability to perform detailed clerical work accurately; use initiative and sound independent judgement within established guidelines; understand and carry out oral and written directions; prioritize work and coordinate several activities; establish and maintain positive and cooperative working relationships with those contacted in the course of work at all levels, including a culturally diverse general public, with a focus on quality service to internal and external customers.

Depending on assignment, position may require the ability to take verbatim notes, either via dictation, speed writing, or dictaphone/tape recording transcription. Also depending on assignment, position may require the ability to train others in work procedures and the ability to plan, assign, review and evaluate the work of others.

Vacancy Situation:
The District seeks to establish a list of qualified candidates for these positions when temporary assignments occur throughout the year. Temporary assignments can be located in Contra Costa and Alameda Counties and can vary in length. This posting will be used to fill vacancies that are temporary/on-call and, as such, will not include benefits that are associated with regular-status hiring. Temporary employment will not exceed 900 working hours between the period of July 1 - June 30.

Application materials for this position consist of 3 required parts:
1. A current East Bay Regional Park District NeoGov application, and
2. Completed supplemental questions, and
3. East Bay Regional Park District's Typing Speed Verification form: click here.

Selection process:
All applicants will be notified of the disposition of their application via email, at the end of each month. The application materials for all applicants meeting the minimum qualifications will be reviewed by a screening panel to select the best qualified to refer to the hiring supervisor when a temporary vacancy becomes available. The District reserves the right to set up a written test, performance test, and/or other assessment devices before or after the interview process. Possession of minimum qualifications does not guarantee an interview or invitation to test. Pursuant to the Federal Immigration and Reform Act of 1986, all applicants who are hired will be required to provide proof of identity and appropriate work authorization documents prior to commencement of employment. The individual chosen for hire must be able to pass a background check, including fingerprint check.

Certain positions will require a valid California driver's license as a condition of initial and continued employment in this classification.

The East Bay Regional Park District, as an Equal Opportunity Employer, encourages applicants from diverse backgrounds to apply.
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Company Info

East Bay Regional Park District Reviews

4.5
15 Reviews
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    1. Great organization!

      • Comp & Benefits
      • Work/Life Balance
      • Senior Management
      • Culture & Values
      • Career Opportunities
      Current Employee - Lifeguard in Antioch, CA
      Current Employee - Lifeguard in Antioch, CA

      I have been working at East Bay Regional Park District part-time (less than a year)

      Pros

      Paid training. Livable wage. Good work environment.

      Cons

      will schedule to work and then send home when no crowd on a common basis. Terrible hours for swim instructors

      Advice to ManagementAdvice

      If I am scheduled to work then I will work. do not schedule me if you know you are over scheduling.

      Recommends
      Neutral Outlook
    2. Awesome place to work

      • Comp & Benefits
      • Work/Life Balance
      • Senior Management
      • Culture & Values
      • Career Opportunities
      Former Employee - Anonymous Employee
      Former Employee - Anonymous Employee

      I worked at East Bay Regional Park District

      Sign In or Sign Up in seconds to unlock everything on Glassdoor.

      Pros

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      Cons

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      Advice to ManagementAdvice

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    3. Regional Park Internship

      • Comp & Benefits
      • Work/Life Balance
      • Senior Management
      • Culture & Values
      • Career Opportunities
      Former Intern - Regional Park in Oakland, CA
      Former Intern - Regional Park in Oakland, CA

      I worked at East Bay Regional Park District as an intern (less than a year)

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      Pros

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      Cons

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      Advice to ManagementAdvice

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    4. See more reviews on company profile (15)