What does an Administrative Assistant do?

Administrative assistants perform general clerical tasks, generally on behalf of a leader in the organization. If you are highly motivated and organized then this might just be the job for you. Day-to-day life as an administrative assistant includes coordinating various calendars, taking phone calls and messages, sending emails, prepping for large meetings and presentations, capturing notes in meetings, and many other related tasks.

Administrative assistants are typically outgoing and friendly people who work well with many leadership personality types. Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need. People that are successful in this role will usually progress into assisting higher level leaders (sometimes becoming an Executive Assistant), managing other administrative assistants, or working as an office manager.

  • Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
  • Organize and maintain files and databases in a confidential manner
  • Manage communication including emails and phone calls
  • Screen phone calls, redirect calls, and take messages
  • Schedule appointments, meetings, and reservations as needed
  • Receive deliveries; sort and distribute incoming mail
  • Maintain and order office supplies
  • Receive invoices and review for accuracy
  • Coordinate staff travel arrangements including transportation and accomodations
  • High school diploma or general education degree (GED) required. associate's degree in Business Administration preferred.
  • 2-3 years of clerical, secretarial, or office experience
  • Proficient computer skills, including Microsoft Office
  • Strong verbal and written communication skills
  • Comfortable with routinely shifting demands
  • High degree of attention to detail
  • Data entry experience
  • Working knowledge of general office equipment

Average Years of Experience

0 - 1
30%
2 - 4
39%
5 - 7
5%
8+
26%

Common Skill Sets

Office 365
Excellent Customer Service
Written Communication
Microsoft Office Suite
Active Directory
Attention To Detail
Exchange Online
PowerShell

Administrative Assistant Seniority Levels

L2
Administrative Assistant
$40,669/yr
Office Administrator
12% made the transition
File Clerk
14% made the transition
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Administrative Assistant Salaries

Average Base Pay

$40,666 /yr
Same as national average
Not including cash compensation
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$28K
Median: $41K
$58K
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Glassdoor Estimated Salary

Administrative Assistant Jobs