What does a Data Entry Specialist do?

Data entry clerks are responsible for inputting a high volume of data from multiple sources into a database, ensuring that all necessary data is being entered and maintained. In addition, data entry clerks must verify and edit data as needed. Aside from the primary duty of data entry, many data entry clerks also perform other general office tasks like scanning documents and answering phones.

Data entry clerks must have a high school diploma or general education degree (GED). Much of the training for data entry clerks happens on-the-job. Beyond that, they must be computer savvy, have an eye for detail, and possess quick typing skills.

What responsibilities are common for Data Entry Specialist jobs?
  • Receive and process invoices for payment and update invoice details accordingly
  • Accurately enter data into corresponding fields within various software programs
  • Identify and correct data entry errors using appropriate quality control methods
  • Perform related tasks like ordering office supplies and filing documents
  • Manage and organize records and files
  • Prepare relevant reports as needed
  • Provide general data entry support across many teams on an ad-hoc basis
What are the typical qualifications for Data Entry Specialist jobs?
  • High school diploma or general education degree (GED) required
  • 2 years of data entry experience or related office experience
  • Working knowledge of Microsoft Office
  • Strong computer skills
  • Ability to enter data into a computer quickly and accurately
  • Comfortable with office equipment including a computer, telelphone, scanner, calculator, and photocopier
  • Strong attention to detail
  • Ability to think analytically
EducationBachelor's Degree
Work/Life Balance
3.7 ★
Total Pay--
Career Opportunity
3.5 ★
Avg. Experience8+ years

How much does a Data Entry Specialist make?

Data Entry Specialist Career Path

Learn how to become a Data Entry Specialist, what skills and education you need to succeed, and what level of pay to expect at each step on your career path.

Data Entry Clerk

Average Years of Experience

0 - 1
2 - 4
5 - 7
Not including years spent in education and/or training
See Career Path

Data Entry Specialist Insights

Read what Data Entry Specialist professionals have to say about their job experiences and view top companies for this career.
Capitol Honda
Data Entry
Aug 9, 2021

“Good and friendly environment for work.it is near to my home and one of the best place to work”

Zeetech Management & MarketingZeetech Management & Marketing
Data Entry
Jun 4, 2022

“And I'm gonna as a part time worker which is good number in salary.”

Alr Manpower Services
Data Encoder/Data Entry
May 25, 2021

“My experience with them was fantastic and I'm hoping to have the opportunity to work with them again.”

HMA (Healthcare Management Administrators)HMA (Healthcare Management Administrators)
Data Entry
Apr 9, 2022

“Was a terrific job where I was trained thoroughly and able to work from home.”

Data Entry Clerk
Jun 24, 2022

“Pandemic destroyed income opportunities and I was forced to suspend operations while migrating to Canada..”

Raising NatureRaising Nature
Data Entry Clerk
Oct 29, 2021

“No stress at work and no much pressure by the superiors if you do your job perfectly.”

Deep Space Network Operations and Data Entry Analyst
Jun 14, 2022

“The pay is quite good and you get to explore interesting places around the world.”

Data Entry
Jul 5, 2020

“For Earning Money Not For Spending Your Money I Think Freelancer Are Not Good For Freshers Or New Account”

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Data Entry Specialist Interviews

Frequently asked questions about the roles and responsibilities of a Data Entry Specialist

When working as a Data Entry Specialist, the most common skills you will need to perform your job and for career success are Typing, Excellent Communication, Microsoft Office Suite, Word Processing, and Attention To Detail.

The most similar professions to Data Entry Specialist are:
  • Administrator
  • Office Administrator
  • Administrative Assistant
  • Office Manager

The most common qualifications to become a Data Entry Specialist include a minimum of a Bachelor's Degree and an average of 0 - 1 years of experience not including years spent in education and/or training.

Related Careers

No skills overlap
Office Administrator
38% skills overlap
Administrative Assistant
25% skills overlap
Office Manager

Data Entry Specialist Jobs