What does a Medical Record Specialist do?

Medical record specialists create, organize, maintain, and analyze records and other documents in a medical environment. They are responsible for ensuring compliance with mandated standards and guidelines, while also protecting the security and privacy of patient information. They forward documents to coders for review and coding. They provide support to other departments or staff members in accessing and retrieving needed files.

Medical record specialists typically have at least an associate degree in medical records technology, health information management, or a related field. They commonly have a background as a medical clerk or administrative assistant. Data entry skills and proficiency with records management programs is expected. These roles require careful attention to detail and extensive knowledge of medical procedures and terminology. An understanding of HIPAA regulations is also needed.

What responsibilities are common for Medical Record Specialist jobs?
  • Prioritize and implement change control to all assigned systems and modules.
  • Coordinate the development of reports, queries, forms and screens to meet process and information needs of users.
  • Process incoming and outgoing mail on a daily basis.
  • Manage the work of others and assure tasks are completed on time.
  • Configure, modify, test, implements maintain and support applications software.
  • Transcribe and type reports for physicians as necessary.
  • May require participation in a rotating on-call schedule.
  • Responsible for providing primary support and contact for each application.
  • Assist in managing system upgrades and other small projects.
  • Work hand-in-hand with other Epic Application Coordinators, project managers, Trainers, and respective Application Managers.
  • Perform and assist other team members in the analysis, design, configuration, testing and maintenance functions.
  • Frequently serve as a liaison between Infrastructure and/or vendor technical contacts.
  • Ensure all requests are properly entered in Epic to ensure timely processing and tracking.
  • Accurately check processes and tasks and ensure data integrity for assigned applications, testing to ensure new code does not impact previous version.
  • Communicate and assist with training needs to co-workers and department staff as needed.
  • Ability to serve as a liaison between end users, third parties, and Epic implementation staff.
  • Assist with the assignment and pricing of unlisted codes, and audit related appeals.
  • Interact with all level of management, and cross-functional departments.
  • Maintain accurate input and update of chart deficiencies into the computer system
  • Assist product teams in development of design and required documentation.
  • Define user requirements for complex systems and educate customers on application functionality and limitations.
What are the typical qualifications for Medical Record Specialist jobs?
  • Associate's or Bachelor's Degree in business, business administration, computer science or information sciences, or equivalent experience.
  • Experience with business process analysis and systems development.
  • Experience with SQL, JAVA, SQL Server, C, Linux, CPQ and PLM software and systems.
  • Familiar with business process analysis and frameworks.
  • Comfortable working with enterprise resource planning and unit testing.
  • A critical thinker and problem solver.
  • EPIC certification.
  • Able to develop systems and run unit testing.
Work/Life Balance
3.6 ★
Total Pay--
Career Opportunity
3.5 ★
Avg. Experience2-4 years

How much does a Medical Record Specialist make?

$37,418 /yr
Total Pay

Base Pay


Additional Pay


 / yr
Most Likely Range
Possible Range
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Medical Record Specialist Career Path

Learn how to become a Medical Record Specialist, what skills and education you need to succeed, and what level of pay to expect at each step on your career path.

Medical Record Specialist

Years of Experience Distribution

0 - 1
2 - 4
5 - 7
Not including years spent in education and/or training

Medical Record Specialist Insights

Read what Medical Record Specialist professionals have to say about their job experiences and view top companies for this career.
Remote OperationsRemote Operations
Medical Records Specialist
Dec 23, 2022

“I feel pay is low for my responsibility load and what I see other people in my position making.”

Evergreen Healthcare PartnersEvergreen Healthcare Partners
Epic Cadence Analyst
Dec 12, 2022

“People are concerned about your well being and want to make sure you're successful.”

Epic Application Analyst
Mar 17, 2023

“I was blessed to experience a career opportunity I never would have considered thanks to Medix.”

himagine solutionshimagine solutions
Medical Records Specialist
Jan 5, 2022

“You work remotely and pay is good.”

Windhorse Elder CareWindhorse Elder Care
Basic Attender
Aug 5, 2021

“Enjoyed working with clients and had great coworkers and bosses.”

National Church ResidencesNational Church Residences
Medical Record Assistant
Jan 15, 2021

“Not much career development (in my experience)”

Prisma HealthPrisma Health
EPIC Credentiald Trainer
Jan 19, 2023

“The pay is really good”

Right FactorRight Factor
EHR Analyst/Cerner Trainer
May 23, 2021

“Great Pay i would recmmend working here”

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Medical Record Specialist Interviews

Frequently asked questions about the roles and responsibilities of a Medical Record Specialist

The most similar professions to Medical Record Specialist are:
  • Medical Language Specialist
  • Medical Laboratory Tech
  • Medical Coder
  • Medical Transcriptionist

Related Careers

Medical Language Specialist
Medical Laboratory Tech
Medical Coder
No skills overlap
Medical Transcriptionist
No skills overlap

Medical Record Specialist Jobs