What does an Operations Administrative Assistant do?

Administrative assistants perform general clerical tasks, generally on behalf of a leader in the organization. If you are highly motivated and organized then this might just be the job for you. Day-to-day life as an administrative assistant includes coordinating various calendars, taking phone calls and messages, sending emails, prepping for large meetings and presentations, capturing notes in meetings, and many other related tasks.

Administrative assistants are typically outgoing and friendly people who work well with many leadership personality types. Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need. People that are successful in this role will usually progress into assisting higher level leaders (sometimes becoming an Executive Assistant), managing other administrative assistants, or working as an office manager.

  • Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
  • Organize and maintain files and databases in a confidential manner
  • Manage communication including emails and phone calls
  • Screen phone calls, redirect calls, and take messages
  • Schedule appointments, meetings, and reservations as needed
  • Receive deliveries; sort and distribute incoming mail
  • Maintain and order office supplies
  • Receive invoices and review for accuracy
  • Coordinate staff travel arrangements including transportation and accomodations
  • High school diploma or general education degree (GED) required. associate's degree in Business Administration preferred.
  • 2-3 years of clerical, secretarial, or office experience
  • Proficient computer skills, including Microsoft Office
  • Strong verbal and written communication skills
  • Comfortable with routinely shifting demands
  • High degree of attention to detail
  • Data entry experience
  • Working knowledge of general office equipment
EducationBachelor's Degree
Work/Life Balance
3.5 ★
Salary Range--
Career Opportunity
3.3 ★
Avg. Experience2-4 years

Operations Administrative Assistant Salaries

Average Base Pay

$41,655 /yr
Same as national average
Not including cash compensation
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Median: $42K
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Glassdoor Estimated Salary

Operations Administrative Assistant Career Path

Learn how to become an Operations Administrative Assistant, what skills and education you need to succeed, and what level of pay to expect at each step on your career path.

Administrative Assistant
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Operations Administrative Assistant Insights

Read what Operations Administrative Assistant professionals have to say about their job experiences and view top companies for this career.
Daiya FoodsDaiya Foods
Administrative Support Coordinator
Jul 20, 2021

“The office atmosphere is so uplifting and positive and I really enjoy working with everyone here!”

University of UtahUniversity of Utah
Administrative Officer
Jan 17, 2020

“You can luck out and have a great supervisor but in my experience it was rare.”

Health Promotion BoardHealth Promotion Board
Administrative & Ops
Sep 2, 2020

“How good your day is really depends on the supervisor as well as your fellow swabbers and swab assistant.”

University of NewcastleUniversity of Newcastle
Clerical Assistant
Jun 16, 2021

“The campus is centrally located and beautiful and the employer committed to offering career development opportunities.”

Pine Cone TherapiesPine Cone Therapies
Aug 3, 2021

“No reason to work Bobbye Records she is manipulative person and is selfish and greedy.”

University of EssexUniversity of Essex
Administrative Assistant
Aug 28, 2019

“the university department I worked in was a helpful and fun team to work with.”

Jan 16, 2020

“The people here are really pleasant to work with and I've made some great friends here”

Sep 11, 2019

“I love that my supervisor is always willing to work with my schedule and I have a great work”

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Operations Administrative Assistant Interviews

Related Careers

Office Administrator
50% skills overlap
File Clerk
38% skills overlap
Office Manager
Data Entry Clerk
25% skills overlap

Operations Administrative Assistant Jobs

Frequently asked questions about the roles and responsibilities of an operations administrative assistant

When working as an operations administrative assistant, the most common skills you will need to perform your job and for career success are Office 365, Excellent Customer Service, Written Communication, Microsoft Office Suite, and Active Directory.

The most similar professions to operations administrative assistant are:
  • Office Administrator
  • File Clerk
  • Office Manager
  • Data Entry Clerk

The most common qualifications to become an operations administrative assistant include a minimum of a Bachelor's Degree and an average of 0 - 1 years of experience not including years spent in education and/or training.