Administrative Manager Job Description

What is an Administrative Manager?

Administrative managers oversee the work of other administrative and clerical staff while also providing such duties themselves. Administrative managers help organize schedules, manage payroll and personnel databases, create reports, and offer other clerical duties. This role also requires a significant amount of communication and coordination with other staff and departments, including senior-level officials.

Administrative managers should have a high school diploma or equivalent (such as a G.E.D.) at a minimum. As this role is a management-level position, an Associate's degree in office administration may be preferred. Administrative managers need to be high organized, utilize effective communication, and maintain positive leadership skills.

Administrative Manager Job Description Template

Job Overview

Here at XYZ Inc., we are the leading company in our industry in the Capital City area. We're pleased to have a 3.8 Glassdoor rating from our employees. We are hiring an experienced Administrative Manager to help us keep growing. If you're dedicated and ambitious, XYZ Inc. is an excellent place to grow your career. Don't hesitate to apply.

Responsibilities for Administrative Manager

  • Provide standard clerical duties as assigned, including faxing, copying, mailing, and communicating with clients
  • Organize meeting schedules for various departments
  • Respond to incoming communications, such as phone calls and emails
  • Provide assistance in filtering and forwarding communications to proper individuals and departments
  • Create written and typed reports, including memos and business letters
  • Help organize small to large scale events and provide ongoing assistance during events
  • Assist in handling of human resources activities, including payroll and personnel databases
  • Maintain and order necessary office equipment and supplies, as needed

Qualifications for Administrative Manager

  • An Associate's degree in office administration may be preferred
  • A Bachelor's degree in a relevant field may be preferred
  • 1-3 years of experience working in an office setting and performing clerical work
  • Advanced knowledge of productivity tools, including Microsoft Office Suite
  • Strong familiarity with office communication tools, such as Microsoft Outlook and modern phone systems
  • Knowledge of or ability to learn to use office equipment, such as fax machines and copiers
  • Proven organizational skills and the ability to maintain organizational methods that others can follow
  • Highly dependable and trustworthy
  • Extremely effective communication skills with a talent for operating across different levels of an organization

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