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Administrative Assistant Resume Example

An executive assistant does everything from answering phone calls to setting up meetings, preparing memos, maintain records—all while taking the initiative to help an employer and anticipate his or her needs. That’s a lot of responsibility to communicate in a resume—but we’re here to help you organize it all and show what skills you bring to any business.

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Ian Scott

555-555-5555 | ian.scott@example.com | Ellison, MN 55104


Summary

Administrative assistant with more than five years of experience creating and maintaining efficient operations in office environments. Ability to multitask, prioritize, and answer a high volume of calls, all while maintaining a calm and professional demeanor that conveys a positive company image to clients and visitors.


Experience

Louff and Heller Law PracticePolaris, MN

January 2017-Present

Administrative Assistant

  • Oversee calendars, travel and expenses for +10 office staff and executives
  • Track office inventory and ordered new supplies on an as-needed basis
  • Created a new filing system that helped staff find information more quickly as well as respond to customers 65% more accurately

Randall King, Real Estate AgentEllison, MN

February 2014-January 2017

Administrative Assistant

  • Managed reception area, greeting visitors and responding to telephone calls
  • Purchased necessary supplies and prepared properties for open houses
  • Worked with clients to obtain signatures for financial documents

Johnson ProductionsNorth Kirkland, MN

December 2012-February 2014

Administrative Assistant

  • Reviewed resumes submitted for company openings and posted jobs to job websites
  • Assisted with the creation of PowerPoint presentations for new business pitches

Education

Minneapolis Community and Technical College

January 2011-December 2012

Associate Degree, Administrative Professional Program


Skills

  • 100 WPM typist
  • Microsoft Office, Salesforce, Adobe Suite, SharePoint, Azure
  • QuickBooks, Coupa, Sage 50 Pro Accounting, Oracle PeopleSoft CRM
  • Workday, Concur, Greenhouse, Jobvite, Asana, Slack

See Professional Administrative Assistant Resume Examples

Be a mind reader.

Your future employer won’t expect you to have ESP, but he or she will expect you to anticipate his or her needs before he or she verbalizes them. (That is just one thing that sets an administrative assistant apart from the pack.) So, give an example of how you have recognized and met a need in your resume—a skill any hiring manager will value.

Manage your time.

A key responsibility for executive assistants is time management— including day-to-day maintenance of a calendar for the executive and his or her team. Be sure to show how you’ve adeptly scheduled your time and that of others on your resume.

Stay positive.

Serving as a key support for an in-demand Executive can translate to long hours, late nights, and even working over weekends or holidays. Sometimes, the work might feel thankless. It’s important to be self-motivated and maintain a positive attitude—and to show that positivity, your can-do attitude, and your personality on your resume.

Top Action Verbs for Administrative Assistants

Delivered, exceeded, motivated, researched, identified, solved, implemented, obtained, improved, produced, organized, reduced, trouble-shoot

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