If you have decided to leave your current place of employment, the professional and courteous thing to do is to write a formal letter of resignation. Good news: we are here to spare you some overthinking and anxiety. A resignation letter is brief, direct, and devoid of extraneous fluff. All you need are the details of your departure, peppered with a sense of gratitude and appreciation for the experiences you’ve had on the job.
No matter the circumstances of your departure, the important thing to remember is to stay professional. Many times these letters are shared with managers and HR team members, so be sure to keep that in mind when writing. How you proceed with this letter and the subsequent two weeks can impact your reputation and the relationship you have with a company long after you’re gone.
Need to write a letter resignation asap? Check out this format below—it’s short, simple, and too the point. Plus, below is a handy checklist for items to consider including in your resignation letter.
Dear [BOSS’ NAME]
This letter serves as formal notice of my resignation from my position as [JOB TITLE], effective [DATE].
The past [NUMBER] years working at [COMPANY] have been some of the most rewarding experiences to date. I’d like to particularly thank you for your time, support, and encouragement of my professional growth. It’s been a pleasure working on such a talented team, and to be able to have done so under your leadership.
I’m committed to making this transition period as smooth as possible. I’ll continue to work on my [SPECIFIC JOB RESPONSIBILITIES] until my resignation. Following my departure, [COLLEAGUE/REPLACEMENT] will be the new point of contact.
I look forward to staying in touch, and please feel free to add my personal email to your address book: [PERSONAL EMAIL]
[YOUR CONTACT INFORMATION]
Your Resignation Letter Checklist:
- The fact that you are leaving and date when your resignation is effective.
- A positive mention of why you are leaving.
- Information on how you’d propose the transition happen.
- A mention of meeting with your boss or manager to discuss transition plans.
- Your forwarding contact information.
- If you would like a letter of reference from your manager, request it.
- A thank you to your employer for the opportunities you have had during your employment.