Legal Secretary Job Description

What is a Legal Secretary?

A legal secretary is responsible for providing administrative and clerical support to one or more lawyers. This varies from transcribing and proofreading legal documents, scheduling court depositions, hearings, and meetings to filing and organizing important documents. Essentially, legal secretaries maintain the efficiency of all office procedures and case management to guarantee reliability and consistency. Legal secretaries may work in law firms and legal departments of private corporations.

Most legal secretaries hold an Associate's degree or higher in Legal Studies or a related field. A typing speed of fifty words per minute with high accuracy is required as well as 3 years of experience as a paralegal or legal secretary. Successful legal secretaries possess excellent written and oral communication skills with a friendly and professional demeanor.

Legal Secretary Job Description Template

Job Overview

Come work at Example Co., a leading firm in our industry in the metro area. We're pleased to have a 4.0 Glassdoor rating. We are looking to hire an experienced Legal Secretary to help us keep growing. If you're hard-working and dedicated, Example Co. is an ideal place to get ahead. Apply today!

Responsibilities for Legal Secretary

  • Transcribe and proofread legal documents
  • Accurately file documents with the court ahead of deadlines
  • Process third party and vendor invoices
  • Arrange travel arrangements for attorneys
  • File, organize, scan, copy and fax legal documents in a timely manner
  • `Answer phone calls, take notes/messages and redirect calls when appropriate
  • Schedule court depositions, hearings, and other meetings
  • Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders

Qualifications for Legal Secretary

  • 3+ years' experience as a paralegal or legal secretary
  • Familiarity with legal documents and terminology
  • Working knowledge of litigation management software systems
  • Ability to type with a speed of at least 50 wpm with high accuracy
  • Proficiency with Microsoft Office programs
  • Able to effectively prioritize and meet deadlines
  • Able to work as a team with attorneys and other colleagues
  • Demonstrate a courteous and professional demeanor
  • Superior written and oral communication skills

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Employers: How to Write Great Job Descriptions

  • Be sure to mention requisite years of experience and educational requirements
  • Tell job seekers what's unique about your company and job
  • Ideal length is a few paragraphs or about 200 words
  • Make sure to use appropriate paragraph breaks and bullet points so it’s easy on the eyes
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