Administrative Assistant/ Receptionist

  • Job
  • Company

Established family Real Estate management and investment office has an immediate opening for a full-time Administrative Assistant / Receptionist. Duties include: routine clerical, secretarial, and administrative work; answering telephones, taking messages and relaying messages; receiving visitors; providing customer / tenant assistance; and data processing including calendar and task maintenance.

Essential Functions

· Answers central telephone system and directs calls accordingly

· Greets and directs visitors to the company

· Provide high-quality customer service by answering routine inquiries

· Develops and maintains office forms and procedures, and assists with administrative tasks

· Receives, sorts and forwards incoming mail; maintains and routes publications; prepares outgoing mail and billing; coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)

· Composes, types and edits correspondence, reports, memoranda and other material

· Handles clerical duties such as photocopying, faxing, filing and collating

· Maintains office supply inventory and responsible for the ordering, receiving, stocking, and distribution of office supplies

· Maintains calendars by scheduling appointments, meetings, and training

· Light travel (local only) for occasional errands


· Excellent communication skills, both oral and written

· Collaboration skills, must be a team player · Customer / Client / Tenant focus, exceptional customer service

· Initiative

· Time management skills and the ability to multitask

· Flexibility

· Ethical conduct

· Excellent computer skills/tech savvy – Microsoft Office suite

· Highly organized with incredible attention to detail

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 9 a.m. to 5 p.m.

Required Education and Experience

Bachelor's degree or higher. Min 2 years’ work experience. To apply, please submit your resume.

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