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Title: Corporate Meeting Planner
Location: Reston, VA
This position is great bridging gap for someone with hotel meeting planning or coordinating experience, who is looking to move into the corporate meeting planning space!
Candidates must possess the following skills and qualifications:
Minimum of 1 – 3 years’ experience in corporate meeting operations as a coordinator or a planner
Thorough understanding of the hotel contract process, with the ability to negotiate hotel contracts with little or no supervision.
Proven negotiation skills (hotel, DMC, offsite venues), and the ability to show negotiated savings.
Thorough understanding of Food & Beverage and BEOs
Basic, up-to-date knowledge of a/v equipment
Ability to develop, manage and reconcile budgets
Initiative, strong work ethic, & ownership of work
Ability to “think outside the box”
Ensure compliance to all of the Client’s policies, procedures, and processes
Ability to work with internal clients and exhibit a high level of customer service
Effective verbal & written communication skills
Maintain composure & professionalism during stressful situations
Support to team and department
Flexibility with schedule required
Possibility of travel required (10-30%)
Clear understanding of the current hotel industry/climate
Ability to represent automotive customer in a professional manner
High level of proficiency in Microsoft Office Suite (particularly Word and Excel)
Proven ability to organize and manage multiple meetings and projects simultaneously
Ability to multi-task is critical to success
Follow all steps of client process from start to finish to ensure the correct signatures on appropriate documents
Responsibilities will include:
Maintain a thorough and up-to-date knowledge of the meetings industry
Maintain a high level of customer service in conjunction with effective verbal and written communication.
Ensure compliance with all of the Client’s policies and procedures
Ensure that small- and mid-size corporate meetings and events are professionally researched, planned and managed.This includes, but is not limited to, the following functions:
budget development, management and reconciliation destination and venue searches hotel/resort contract negotiation venue recommendation and selection (through bid process) management of supporting suppliers, including but not limited to:
registration & online enrollment partner
destination management companies
audio-visual and production companies
graphic designers for production of collateral material
USA > VA > On-Site - Volkswagen, VA
It is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds.