Corporate Meeting Planner

3.0 American Express Global Business Travel – On-Site - Volkswagen, VA, VA Today
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  • Job
Title: Corporate Meeting Planner

Location: Reston, VA

This position is great bridging gap for someone with hotel meeting planning or coordinating experience, who is looking to move into the corporate meeting planning space!

Candidates must possess the following skills and qualifications:
  • Minimum of 1 – 3 years’ experience in corporate meeting operations as a coordinator or a planner
  • Thorough understanding of the hotel contract process, with the ability to negotiate hotel contracts with little or no supervision.
  • Proven negotiation skills (hotel, DMC, offsite venues), and the ability to show negotiated savings.
  • Thorough understanding of Food & Beverage and BEOs
  • Basic, up-to-date knowledge of a/v equipment
  • Ability to develop, manage and reconcile budgets
  • Initiative, strong work ethic, & ownership of work
  • Ability to “think outside the box”
  • Ensure compliance to all of the Client’s policies, procedures, and processes
Customer Service
  • Ability to work with internal clients and exhibit a high level of customer service
  • Effective verbal & written communication skills
  • Maintain composure & professionalism during stressful situations
  • Support to team and department
  • Flexibility with schedule required
  • Possibility of travel required (10-30%)
Supplier Relations
  • Clear understanding of the current hotel industry/climate
  • Ability to represent automotive customer in a professional manner
Organizational Skills
  • High level of proficiency in Microsoft Office Suite (particularly Word and Excel)
  • Proven ability to organize and manage multiple meetings and projects simultaneously
  • Ability to multi-task is critical to success
  • Follow all steps of client process from start to finish to ensure the correct signatures on appropriate documents
Responsibilities will include:
  • Maintain a thorough and up-to-date knowledge of the meetings industry
  • Maintain a high level of customer service in conjunction with effective verbal and written communication.
  • Ensure compliance with all of the Client’s policies and procedures
  • Ensure that small- and mid-size corporate meetings and events are professionally researched, planned and managed.This includes, but is not limited to, the following functions:
  • budget development, management and reconciliation destination and venue searches hotel/resort contract negotiation venue recommendation and selection (through bid process) management of supporting suppliers, including but not limited to:
  • registration & online enrollment partner
  • destination management companies
  • caterers
  • audio-visual and production companies
  • graphic designers for production of collateral material

USA > VA > On-Site - Volkswagen, VA

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