Management Assistant Job Description

What is a Management Assistant?

A management assistant is responsible for the organization of all administrative and clerical duties within an organization. They arrange meetings and appointments, prepare important documents, update records, and write reports. Management assistants also perform basic human resources tasks such as employee shift scheduling and overseeing new-employee onboarding and training. Management assistants can work in a variety of settings including retail stores, factories and corporate settings.

Most management assistant positions require a Bachelor's degree in Business, Management or a related field, however, some corporations will consider those with a high school diploma and at least 2 years of experience in a related field. Successful management assistants possess excellent organizational skills and have an eye for details

Management Assistant Job Description Template

Job Overview

Come work at Example Co., a leading firm in our industry in the metro area. We're pleased to have a 4.0 Glassdoor rating. We are looking to hire an experienced Management Assistant to help us keep growing. If you're hard-working and dedicated, Example Co. is an ideal place to get ahead. Apply today!

Responsibilities for Management Assistant

  • Actively organize management's scheduling needs
  • Rearrange schedules to accommodate last-minute changes and emergency cancellations
  • Arrange and facilitate meetings, ensuring all parties can attend and that rooms are available
  • Prepare documents for external or internal communications
  • Analyze data and create reports to deliver to upper management
  • Accurately screen candidates or act as the liaison between different departments and senior staff members
  • All corporations and businesses have many moving parts that can be hard to keep track of management assistants
  • Plan and facilitate company-wide events or communications that upper management has created

Qualifications for Management Assistant

  • Bachelor's Degree in Business Management (preferred)
  • 2+ years experience in related field
  • Familiarity with recruiting and performance evaluation processes
  • Experience with financial and customer service principles
  • Exceptional leadership and organizational abilities
  • Proficient user of MS Office (MS Excel in particular)
  • Excellent math skills with the ability to create and analyze reports, spreadsheets and sales statistics
  • Outstanding interpersonal and communication skills
  • Problem-solving attitude

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Employers: How to Write Great Job Descriptions

  • Be sure to mention requisite years of experience and educational requirements
  • Tell job seekers what's unique about your company and job
  • Ideal length is a few paragraphs or about 200 words
  • Make sure to use appropriate paragraph breaks and bullet points so it’s easy on the eyes
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