Operations Specialist Job Description

What is an Operations Specialist?

An operations specialist is responsible for the management of workflow throughout all departments within a business. The purpose of this position is to optimize daily activities and performance of the business across the board. Depending on the industry, an operations specialist may progress to a supervisory, managerial or an analyst position but will often need a bachelor's degree to do so.

At a minimum, an associate's degree is required to be an operations specialist with a bachelor's degree in business preferred. Depending on the industry or career field, you may be required to obtain advanced licenses. Candidates who do well in this position tend to work well under pressure and are able to work effectively with minimal supervision. Strong organization and time management skills are also highly valued.

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Operations Specialist Job Description Template

Job Overview

Come work at Example Co., a leading firm in our industry in the metro area. We're pleased to have a 4.0 Glassdoor rating. We are looking to hire an experienced Operations Specialist to help us keep growing. If you're hard-working and dedicated, Example Co. is an ideal place to get ahead. Apply today!

Responsibilities for Operations Specialist

  • Assist the business operations manager in planning, organizing and coordinating functions relating to the operation of the business
  • Maintain an updated client, customer, contractor and supplier management system
  • Monitor expenses and budget in line with the finance and accounts department
  • Provide recommendations and suggestions for improvements in any aspects relating to increased performance
  • Help with the onboarding process including screen and interviewing candidates
  • Train new hires as necessary and ensure policies and procedures are followed
  • Keep up to date with the current market trends and industry forecasts
  • Coordinates with different departments to achieve optimal work production across the board

Qualifications for Operations Specialist

  • Proven experience in working in business operations or sales operations
  • Strong problem-solving and analytical skills
  • Good social and presentation skills
  • Excellent oral and written communication skills
  • High self-initiative with the ability to work well under pressure
  • Able to work effectively with minimal supervision
  • Knowledge of handling general office equipment
  • Proficient in technology especially Microsoft Office applications
  • Physical capability of standing or sitting for long hours each work day

Employers: How to Write Great Job Descriptions

  • Be sure to mention requisite years of experience and educational requirements
  • Tell job seekers what's unique about your company and job
  • Ideal length is a few paragraphs or about 200 words
  • Make sure to use appropriate paragraph breaks and bullet points so it’s easy on the eyes.

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