Registrar Job Description

What is a Registrar?

Registrars process records in various settings such as medical clinics and schools. Their duties include appointment scheduling, registration, data entry and billing. In high school and college settings, registrars assist students in making changes to their schedules or they prepare and provide records and transcripts upon request. In medical and healthcare settings, registrars keep track of important patient data, bill patients and provide medical records and reports. If you already work in a school setting, hospital setting or have secretarial experience, you might consider becoming a registrar. You could also eventually move up the ladder in an organization�s administration after gaining experience as a registrar.

At minimum, you should hold a high school diploma or GED to become a registrar. Further education in bookkeeping and scheduling is helpful, but a keen eye for detail and preference for organization are essential characteristics of registrars. You must also have excellent customer service and communication skills to succeed in this role. Computer and database knowledge are further important skills for registrars.

Registrar Job Description Template

Job Overview

Example Co. is one of the leading companies in our field in the area. We're proud of our 3.6 rating on Glassdoor from our employees. We are hiring a talented Registrar professional to join our team. If you're excited to be part of a winning team, Example Co. is a great place to grow your career. You'll be glad you applied to Example Co.

Responsibilities for Registrar

  • Register patients for procedures or students for classes
  • Enter detailed patient or student data into computer systems
  • Manage, process and enter data from extensively detailed paperwork
  • Check in patients and students for appointments
  • Bill patients, clients or customers and collect payment
  • Generate and prepare reports based on requested data for administrative, institutional, patient or student use
  • Ensure that student or patient records are kept complete and organized
  • Maintain academic records in schools or patient records in healthcare settings

Qualifications for Registrar

  • Working knowledge of MS Office programs and experience entering data into computer systems
  • At least one year of related healthcare, medical or education administration experience
  • Strong grasp for the values, goals and standards for your employing organization or company
  • Experience providing customer or client services
  • Previous secretarial experience is beneficial
  • Strong communication skills including experience in writing, answering phone calls and speaking
  • Basic math and organizational skills for paperwork and data management
  • Ability to perform multiple tasks at one time and make quick decisions
  • For healthcare registrars, experience working with patients in distress

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