Data Entry Job Description

What is a Data Entry?

Data entry is an administrative position commonly held within business offices. They assist in supporting various departments in the company by entering personal customer and account information into data spreadsheets. Data entry positions require an individual with excellent typing skills and proficiency in organizational and database software. Data entry employees keep information accurate and organized.

A high school diploma or equivalent degree is generally required for a data entry position. Additionally, many employers prefer to hire data entry candidates with specialized experience working in programs such a Microsoft Excel and other database software. Individuals with exceptional communication skills and the ability to support a busy office environment tend to excel in this role.

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Data Entry Job Description Template

Job Overview

Here at XYZ Inc., we are the leading company in our industry in the Capital City area. We're pleased to have a 3.8 Glassdoor rating from our employees. We are hiring an experienced Data Entry to help us keep growing. If you're dedicated and ambitious, XYZ Inc. is an excellent place to grow your career. Don't hesitate to apply.

Responsibilities for Data Entry

  • Enter personal customer information into databases as collected upon forms or spreadsheets
  • Review all data for errors and report and unusually findings to management
  • Collect and determine completed of all information before entering data into software programs
  • Scan and print required documents needed to collect information for data entry
  • Work following privacy guidelines as dictated by state and federal law
  • Generate weekly and monthly reports regarding sales information or areas to be improved upon
  • Ensure proper updates of required software and train new employees as needed on company processes
  • File and organize paperwork used to enter data into programs to keep a record of original documents

Qualifications for Data Entry

  • High school diploma or equivalent degree is required
  • Exceptional knowledge of office computer systems and software
  • Strong written and communication skills with clients and customers
  • Experience working in data entry software and maintaining detailed information regarding available stock and supplies or other data
  • Ability to effectively work within record software and update files accurately
  • Organize and add detailed information to the personal calendar of management and other members of staff
  • Continuing education regarding best practices in database organization
  • Experience maintaining a professional level of privacy in accordance with HIPAA or other relevant regulations
  • Maintain and order office and supplies as requested by management and staff

Employers: How to Write Great Job Descriptions

  • Be sure to mention requisite years of experience and educational requirements
  • Tell job seekers what's unique about your company and job
  • Ideal length is a few paragraphs or about 200 words
  • Make sure to use appropriate paragraph breaks and bullet points so it’s easy on the eyes.