Office Manager Job Description

What is an Office Manager?

Office managers coordinate and oversee administrative duties in an office, and ensure that the office operates efficiently and smoothly. Their responsibilities generally include duties like greeting visitors, managing office supplies, overseeing other administrative staff, owning budgets, and supporting staff with administrative tasks like scheduling meetings.

Office managers typically have a Bachelor's degree in business administration, communications, or in a related field. However, for some office manager positions a high school diploma is sufficient. Office managers need to be highly organized and self-motivated, and they typically have excellent attention to detail.

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Job Overview

Sample Company is the leading firm in our field in the metro area. We're proud of our 3.7 Glassdoor rating. We are seeking to hire an experienced Office Manager to join our team. If you're a passionate self-starter, Sample Company is a great place to get ahead. Apply today!

Responsibilities for Office Manager

  • Oversee and support all administrative duties in the office and ensure that office is operating smoothly
  • Manage office supplies inventory and place orders as necessary
  • Perform receptionist duties: greet visitors, and answer and direct phone calls
  • Receive and sort incoming mail and deliveries, and manage outgoing mail
  • Develop office policies and procedures, and ensure they are implemented appropriately
  • Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
  • Manage office budget
  • Identify opportunities for process and office management improvements, and design and implement new systems
  • Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports

Qualifications for Office Manager

  • Bachelor's degree in business administration, communications, or a related field
  • 2-5 years of work experience in an administrative/office management role
  • Must have exceptional attention to detail
  • Strong organizational and time management skills, and ability to priotitize
  • Must be a self-starter and driven
  • Excellent communication and interpersonal skills
  • Strong problem-solving skills and analytical abilities
  • Must be proficient with Microsoft Office and Google products

Employers: How to Write Great Job Descriptions

  • Be sure to mention requisite years of experience and educational requirements
  • Tell job seekers what's unique about your company and job
  • Ideal length is a few paragraphs or about 200 words
  • Make sure to use appropriate paragraph breaks and bullet points so it’s easy on the eyes.