Assistant Property Manager Job Description

What is an Assistant Property Manager?

Assistant property managers work closely with property managers, tenants, and others to oversee all aspects of a building's maintenance and occupancy. This role requires managers to communicate regularly with tenants to ensure on-time payment rent and proper adherence to lease agreements. Assistant property managers also provide direct assistance to tenants to troubleshoot any property-related issues, to include hiring and working with professional services, such as plumbers, construction workers, and HVAC professionals. This industry is specific to both commercial and private housing, and property management companies exist nationwide. Advancement into this position is often a result of previous property management work at lower levels or proven knowledge of property management.

Assistant property managers require a high school diploma or equivalent (such as a G.E.D.) at a minimum. However, an Associate's degree or Bachelor's degree may be preferred, depending on the primary tenancy served by the real estate agency. A real estate broker license is legally required in many US states. This license can be acquired through additional education and testing. Some states may have additional certifications or requirements. Property managers should have a keen attention to detail and possess distinct knowledge of local and regional laws related to property management and real estate. Strong communication skills will also be necessary for success in this career.

Assistant Property Manager Job Description Template

Job Overview

Here at XYZ Inc., we are the leading company in our industry in the Capital City area. We're pleased to have a 3.8 Glassdoor rating from our employees. We are hiring an experienced Assistant Property Manager to help us keep growing. If you're dedicated and ambitious, XYZ Inc. is an excellent place to grow your career. Don't hesitate to apply.

Responsibilities for Assistant Property Manager

  • Assist in day-to-day operations of the property management company
  • Provide direct communication with and assistance to tenants
  • Respond directly and immediately to property-related issues as they arise
  • Procure necessary materials or services for property maintenance, as needed
  • Collaborate with property management team to create advertisement materials
  • Utilize productivity software to generate and deliver communications for tenants and other stakeholders
  • Supervise community and property management employees, including maintenance crews
  • Respond to requests from local governments and communities to ensure legal compliance in all managed properties

Qualifications for Assistant Property Manager

  • A Bachelor's or Master's degree may be necessary, depending on industry served
  • Real estate broker license may be required, depending on property management company location
  • Other licenses or certificates may be necessary, depending on company location
  • 1-3 years of previous experience working in property management
  • Proven knowledge and understanding of property management procedures, including legal requirements
  • Experience using common operating system, such as Microsoft Windows or MacOS
  • Comfort creating reports and other materials using Microsoft Word and other tools
  • Detailed-oriented with a notable focus on ensuring and maintaining accuracy in record keeping
  • Ability to communicate effectively and positively with current and potential tenants

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Employers: How to Write Great Job Descriptions

  • Be sure to mention requisite years of experience and educational requirements
  • Tell job seekers what's unique about your company and job
  • Ideal length is a few paragraphs or about 200 words
  • Make sure to use appropriate paragraph breaks and bullet points so it’s easy on the eyes
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