Office Assistant Job Description

What is an Office Assistant?

Office assistants perform administrative and routine clerical tasks. Their responsibilities may include organizing and managing files, acting as receptionists, scheduling meetings and appointments, and supporting other staff with organizational tasks.

For most office assistant positions a high school diploma or equivalent degree is usually sufficient. Some employers, however, require an associate's degree. Office assistants need to have advanced computer skills, and they typically have strong time management and organizational skills.

Office Assistant Job Description Template

Job Overview

Here at Example Co., we are one of the leading firms in our industry in the tri-county area. We have a 3.5 Glassdoor rating. We are hiring an Office Assistant to join our growing team. If you're a passionate self-starter, Example Co. is a perfect place to grow your career. Apply now!

Responsibilities for Office Assistant

  • Greet visitors in a professional manner
  • Provide visitors with information and direct them accordingly
  • Answer phone calls and direct callers to the appropriate party
  • Process, sort, and route incoming and outgoing mail
  • Monitor and manage inventory of office supplies; order and distribute office supplies as necessary
  • Coordinate and schedule appointments and meetings
  • Perform other administrative support tasks, including updating and sorting files, drafting and proofreading correspondence, and conducting research

Qualifications for Office Assistant

  • High school diploma or general education degree (GED) required, associate's degree preferred
  • 1-3 years of relevant experience in an office setting, preferably in an administrative or clerical role
  • Excellent organizational skills, ability to prioritize, and comfortable working independently
  • Exceptional oral and written communication skills, including strong spelling, grammar, and punctuation
  • Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills
  • Strong attention to detail
  • Proficient computer skills and ability to operate general office equipment

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