HR Coordinator Job Description

What is a HR Coordinator?

Human resources coordinators complete administrative duties for the human resources department at their organizations by assisting their management with recruitment. They maintain employee records, assist with payroll processing, and provide administrative support to all employees. They assist in the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts.

Human resources coordinators assist their teams with performance management procedures, schedule meetings, interviews, HR events, and maintain supervisor agendas. They coordinate training sessions and seminars and perform orientations while updating new staff records and producing and submitting reports on general human resources department activity. They assist with payroll and other projects and stay current with the latest human resources trends and best practices. Human resources coordinators need a bachelor's degree in human resources or related fields and two years of experience as a human resources coordinator.

HR Coordinator Job Description Template

Job Overview

Responsibilities for HR Coordinator

  • Create basic spreadsheets, PowerPoint presentations and other Word documents as directed.
  • Oversee and collect new-hire orientation paperwork for personnel files.
  • Serve as the primary contact for new employee onboarding and general employee communications.
  • Conduct pre-boarding and onboarding for all new and returning hires.
  • Assist with new and updated health enrollment as requested by employees.
  • Respond to requests for information and assist all employees with a customer service concept to reach objectives of the department.
  • Maintain department organization by maintaining filing systems and providing general support where required.
  • Responsible for daily management of related records maintenance, both physical and digital.
  • Support team members, aid and assist with all phases of human resources activity at all business locations.
  • Review options, request proposals, secure events and oversee activities that take place internally and off site.
  • Monitor and update all human resource leaderboards to ensure applicants are moving along the onboarding process.
  • Assist with open enrollment, process employee enrollment changes, and vendor invoice reconciliation.
  • Schedule meetings and interviews as requested by the director of HR.
  • Schedule meetings and appointments. secure rooms and internal spaces for activities.
  • Review finance reports to validate that all expenses match correctly and are properly coded.
  • Prepare internal and external documents for the team members in support of function operations.
  • Conduct exit interviews to determine reasons behind separation and to obtain valuable input from separating personnel.
  • Help guide managers in writing and delivering coaching forms, PIPs, and separations in a timely manner.
  • Coordinate workers compensation claims to ensure reporting and documentation is timely and accurate.
  • Assist in greeting candidates, convey job opening information and share application instructions to candidates, both in-person, via email and by phone.
  • Perform quality checks of benefits-related data and run reports by weekly deadline.
  • Maintain, track and log information for both internal and legal compliance.

Qualifications for HR Coordinator

  • Bachelor's or Graduate's Degree in business administration, business or human resources, or equivalent experience.
  • Demonstrated professionalism and leadership capabilities.
  • Able to multitask and prioritize tasks.
  • Experience with onboarding and termination protocols.
  • A collaborator and critical thinker.
  • Strict attention to detail and time management mastery.
  • Is a professional at all times.

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Employers: How to Write Great Job Descriptions

  • Be sure to mention requisite years of experience and educational requirements
  • Tell job seekers what's unique about your company and job
  • Ideal length is a few paragraphs or about 200 words
  • Make sure to use appropriate paragraph breaks and bullet points so it's easy on the eyes
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