Roles & Responsibilities

• Partner Conferences & Tradeshows
  • Serve as primary day-to-day owner for assigned partner conferences and tradeshows, including Tier 1 and Tier 2 partner events and key industry conferences.
  • Manage end-to-end event logistics, including booth space coordination, housing blocks, registration processes, shipping, and on-site execution.
  • Own execution of sponsorship deliverables, including booth presence, signage, demos, theater sessions, speaking opportunities, and ancillary events.
  • Build and maintain detailed project plans and run-of-show documents, ensuring all milestones, deadlines, and owners are clearly defined and tracked.
  • Partner closely with Field Marketing, Partner Marketing, and Sales to align on target accounts, personas, meeting strategies, and partner priorities.
  • Support and execute pre-event, at-event, and post-event engagement strategies, including invitation management, meeting scheduling, and follow-up motions.
  • Coordinate with partners, vendors, and internal stakeholders to ensure all materials, agendas, and deliverables are completed on time and at a high standard.
  • Capture and maintain all event documentation, including attendee lists, proof-of-performance, invoices, and post-event recaps.
  • Partner with MDF and Finance teams to ensure timely submission of required documentation for reimbursement and ROI tracking.
  • Provide on-site support as a key point of contact for partners, vendors, internal stakeholders, and attendees.
  • Analyze feedback and performance data to identify opportunities for improvement and enhance future event execution.

• National Summits & Flagship Events
  • Support planning and execution of AHEAD-hosted national summits and customer/partner events.
  • Assist with venue selection, room blocks, catering, audiovisual, and overall event experience design.
  • Maintain timelines, budgets, and run-of-show documentation in partnership with the Sr. Manager, National Events.
  • Coordinate with speakers, sponsors, and internal stakeholders to ensure readiness of content, materials, and logistics.
  • Support VIP and executive experiences, including private dinners, briefings, and curated sessions.

• Webinars & Virtual Experiences
  • Assist in planning and execution of webinars and virtual events, including scheduling, speaker coordination, and platform setup.
  • Manage registration processes, promotional coordination, and attendee communications.
  • Ensure all content (slides, demos, scripts) is prepared and quality-checked in advance.
  • Track registrations, attendance, and engagement metrics; compile post-event summaries and insights.

• Merchandise, Swag & Event Materials
  • Manage inventory and ordering of branded merchandise for events, ensuring quality control and timely delivery.
  • Coordinate with suppliers and internal teams on merchandise needs and budgets.
  • Oversee shipping and on-site distribution of event materials and giveaways.

• General Support & Operations
  • Maintain organized event documentation, including timelines, budgets, contracts, invoices, and attendee data.
  • Update and manage event tracking tools (e.g., Monday.com, Salesforce, or similar platforms).
  • Participate in team meetings and proactively identify risks, dependencies, and process improvements.
  • Capture feedback and best practices to support continuous improvement and development of event playbooks.

Education & Experience

Knowledge, Skills, & Abilities

Travel & Flexibility

• Willingness and ability to travel 30-35%, including evenings and weekends during peak event seasons.

Physical Requirements

• Medical, Dental, and Vision Insurance

• 401(k)

• Paid company holidays

• Paid time off

• Paid parental and caregiver leave

• Plus more! See benefits https://www.aheadbenefits.com/ for additional details.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.